Administrative Assistant

Core Accountabilities

• Provide comprehensive secretarial and administrative support to the SVP or VP and support with day-to-day office requirements including, but not limited to, undertaking basic research, preparing documents and communications, coordinating meetings and organizing meeting logistics and managing the schedule.
• Draft routine memos and communication following templates and guidelines. This includes, typing letters, taking and circulating minutes of meetings and other informal and formal correspondence, as required.
• Receive, record and file incoming documents, mail and other communication. Record and dispatch internal and external documents as per approved office procedures and practices.
• Support by following up on requested documents / information from internal and external stakeholders.
• Schedule, organize and manage internal and external appointments, meetings and other events as required.
• Answer, screen and transfer telephone calls.
• Plan, book and manage internal travel arrangements for the SVP or VP, coordinating with internal and external teams as required.
• Demonstrate proficiency in using computers, fax, printing, scanning, photocopy machine and other office equipment to support documentation requirements.
• Ensure confidentiality of office files, records, documents and data handled.
• Develop excellent working relationships with internal SCISP teams and external stakeholders to support with the execution of their duties.
• Perform other related duties or assignments as directed by the SVP or VP.

Academic & Professional Qualifications

• Minimum High School Diploma.
• Diploma of Executive Secretary, office Management, Administration or equivalent.

Experience

• A minimum of 6 years of experience in an administrative assistant role with High School.
• A minimum of 2 years of experience in an administrative assistant role with Diploma.

Knowledge

• Understanding of administrative computer systems and processes.
• Fluency in Arabic language.
• Fluency in English language preferred.