Executive Assistant

position: EA for our Group CEO & Managing Partner

Number of Positions: 1

Location: Dubai CommerCity

Job brief

We are looking for an Executive Assistant (CEO Assistant) to perform a variety of administrative tasks our group CEO & Managing partner - must be open to travel

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities:

Act as the point of contact among executives, employees, clients and other external partners

Manage information flow in a timely and accurate manner

Manage the CEO calendars and set up meetings

Make travel and accommodation arrangements

Rack daily expenses and prepare weekly, monthly or quarterly reports

Format information for internal and external communication – memos, emails, presentations, reports

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Organize and maintain the CEO office filing system

Requirements and skills:

Excellent verbal and written communications skills in English & Arabic

Work experience as an Executive Assistant, Personal Assistant or similar role

Excellent MS Office knowledge

Outstanding organizational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Discretion and confidentiality